Capistrano Unified School District

Field Trips

ONLINE FIELD TRIP REQUESTING

Contact Dee Gonzalez or Jay McNamara to be set up with a username and password or if you have any questions.

busHive - Field Trip Requests

FIELD TRIP PRICING

The Transportation Department will make every effort to provide the necessary resources to fulfill Field Trip requests, however, equipment resources are limited. In the event in-district buses are not available, external charter companies will be used. Charter company pricing is considerably more expensive. Sites and PTA groups should budget for the more expensive charter company in the event CUSD buses/drivers are unavailable.

CUSD School Bus Field Trip Pricing (In-District Customers) (3 hour minimum):

$55.00 per hour
$65.00 per hour for trips submitted to the Transportation Department less than 10 days prior to the day of the trip
Trips outside of Orange County will be billed deadhead time back to the yard
Trips on the week-end, holiday or during the summer will be billed deadhead time, yard to yard
A 3 hour minimum will be billed for trips cancelled same day or cancelled on-site
A $30.00 trash clean-up fee will be charged for the disposal of trash left on the bus

CUSD School Bus Mountain/Overnight/Grad Nite Pricing (In-District Customers) (6 hour minimum):

NOTE: All trips will be booked as a remain; mountain trips will be billed deadhead time, to the place of pick-up and back to the yard:

$65.00 per hour
$75.00 per hour for trips submitted to the Transportation Department less than 10 days prior to the day of the trip

A 6 hour minimum will be billed for trips cancelled same day or cancelled on-site
A $30.00 trash clean-up fee will be charged for the disposal of trash left on the bus

OUT OF DISTRICT (Out of District Customers) Field Trip Pricing (5 hour minimum). Contact the Trip Dispatcher for booking 949-234-9962:

Effective 6/1/2022 trips will be billed with a 5 hour minimum plus $75/$85 per hour for each addtional hour

$75.00 per hour
$85.00 per hour for trips submitted to the Transportation Department less than 10 days prior to the day of the trip
Trips outside of Orange County will be billed deadhead time back to the yard

Trips on the week-end, holiday or during the summer will be billed deadhead time, yard to yard

A 5 hour minimum will be billed for trips cancelled same day or cancelled on-site
A $40.00 trash clean-up fee will be charged for the disposal of trash left on the bus

OUT OF DISTRICT (Out of District Customers) Mountain/Overnight/Grad Nite Pricing (6 hour minimum). Contact the Trip Dispatcher for booking 949-234-9962:

Effective 6/1/2022 trips will be billed at a 6 hour minimum

NOTE: All trips will be booked as a remain

$85.00 per hour
$95.00 per hour for trips submitted to the Transportation Department less than 10 days prior to the day of the trip

A 6 hour minimum will be billed for trips cancelled same day or cancelled on-site
A $40.00 trash clean-up fee will be charged for the disposal of trash left on the bus

CHARTER (Third Party Contractor) – Recliner/Coach type bus
Field Trip Pricing (5 hour minimum):

Prices vary; cancellation fees apply for trips cancelled without sufficient notice (per the charter vendor bid). Call or email the Transportation Trip Dispatcher for a quote. 949-234-9962

Charter buses sell out fast. Please book all requests as early as possible. Include your trip request with an email to *TRANS. Dispatch AND maamartinez@capousd.org

Field Trip and Dispatch Office

The Transportation Department fulfills thousands of requests for traditional field trips, athletic, health science courses, after school programs, tutorials and CBI trips for Special Education.

Although the Department must first meet home-to-school obligations, every effort will be made to provide support for field trip transportation. If District resources cannot meet school site demand, outside agencies will be solicited.

However, all transportation arrangements, including outside Charter Agency arrangements, must be facilitated through the Transportation Office.

IF YOU ARE CONSIDERING A FIELD TRIP TO AN UNUSUAL LOCATION, OUTSIDE NORMAL HOURS, OR THAT REQUIRES SPECIAL ACCOMMODATION PLEASE CONTACT TRANSPORTATION DIRECTLY AT 949-234-9972 OR VIA EMAIL USING

THE TRANS-DISPATCH GROUP.

FIELD TRIP REQUESTS - IMPORTANT INFORMATION

All Transportation requests for trips must be:

Submitted via the busHive online request system. Follow the above link.
Late requests may be denied.
Complete and accurate.
Submitted online with a complete and accurate SACS account code
Requests cannot be processed without a correct account code
Capacity limitations (School Bus):

Elementary = 75 students per bus
Middle and High School = 54 students per bus
Charter/Coach buses = 45-55 stidents per bus

Tuesday - Friday: Trips must be scheduled to load at 8:45am or later and leave the destination by or before 1:00pm.
Monday (late starts): Trips must be scheduled to load at 9:45am or later and leave the destination by or before 1:00pm.
Depending on destination, the 1:00pm return time may have to be adjusted earlier, to make sure bus can return for home to school service
At this time storage is limited on our field trip buses. If your trip requires storage (ie: band, science camp, co-athletics, co-curricular), you may need to book an additional bus or your group can supply an equipment truck. Reach out to the Trip Dispatcher to assess your needs.
Trip Requests outside these schedule and capacity parameters may be accommodated on a case by case basis with approval by Transportation Director/Manager.