WHEN ORDERS HAVE BEEN RECEIVED: Verify materials received against the packing list.  A copy of the Purchase Order goes to Accounting so that Accounting can release payment to the vendor.

 

COMPLETE ORDER:  Sign and date a copy of the Purchase Order.  Attach the invoice and forward to Accounting so that Accounting can release payment to the vendor.  CalCard purchases require the packing list if available.

 

INCOMPLETE ORDER: First, make a copy of the Purchase Order, indicate what material was received. Forward the packing list and the copy, signed and dated, to Purchasing. Once the order is complete, sign and date another copy of the Purchase Order and forward it to Accounting so that Accounting can release payment to vendors..